MINUTES

MYAA BOARD OF DIRECTORS

November 16, 2011

The regular monthly meeting of the MYAA Board of Directors was held on Wednesday, November 16, 2011 at the MYAA Administration Building.  Members in attendance were:  J. Frey, M. Harris, R. Mogel, L. Williard, B. Upperman, T. Upperman, J. Stockard, R. DiLoreto, R. McGranor, R. Posten, R. Rohan, M. Kaverman, D. Lent, M. Minnaugh, M. George, & C. Calhoun.  Also in attendance were Michael Colon & Tom Warchol

TREASURER’S REPORT OF NOVEMBER, 2011:  M. Minnaugh provided financial information.  The first payment to FFSP was made in September and should go on this fiscal year (2011-2012).  The auditors will make the correction.  M. Minnaugh also reported that a P & L comparison will be provided monthly. 

MEETING MINUTES OF THE AUGUST, 2011 MEETING:  On motion by L. Williard, seconded by R. Mogel, the Minutes for the October, 2011 meeting were approved. 

PROGRAM REPORTS:

MIST:  R. DiLoreto reported that there are currently 40 swimmers in the program with a few more forthcoming.

FOOTBALL: J. Stockard reported that the season is complete.  They had 8 teams each playing 10 games. The season went great except for the weather.  Games were played at GM, Edinboro University, McKean & Wattsburg as well as locally in Millcreek. The banquet was held at MIHS and it was catered in-house.  27 auction items were donated for a basket raffle.  A 50/50 was also held with a profit of $983 for both the basket raffle and the 50/50.  

GIRLS BKB: D. Lent reported that she has 265 participants/25 teams compared to 320 participants and 29 teams in the 2010/2011 season.  She reported that they are currently practicing as the games start December 3.  She also reported that a food drive will be held on Opening Day and that all participants were asked to bring a non-perishable food item.  Gannon students assisted in the food drive.  The t-shirts have been ordered and FFSP has scheduling info.

BOYS BKB: No report.

BASEBALL/SOFTBALL: No reports.

COMMITTEE REPORTS:

Budget Committee: No report.

By-Laws:  No report.

NEW BUSINESS:

Open board positions: T. Warchol was introduced as a candidate for league president for the boys Senior baseball program.  M. Colon was introduced for equipment manager. J. Stockard made a motion to elect Shaun McElhinney as Minor league Secretary/Treasurer.  R. McGranor seconded the motion.  The motion passed. B. Haaf was mentioned as a possible PR coordinator.

Newsletter: J. Frey requested e-mail addresses for the newsletter.  He also requested a re-cap of the BB/SB season and any photos to post in the newsletter.  R. Posten mentioned that parents should sign a waiver to allow photos to be online.  R. Posten also noted that a photo waiver should be added to the insurance waiver. 

Cross Country: R. DiLoreto’s daughter approached the Board to implement a Cross Country program for kindergarten through grade 5.  The program would run mid-August through late October as this time frame does not interfere with BB/SB or FB.  Practice would be held 2-3 times per week. CC would possibly have 3 divisions and would also like to hold an invitational.  Registration fees should not exceed $25-30.  The fee would cover the cost of t-shirts, an invitational and a small kick back to MYAA. R. DiLoreto’s daughter to present to the Board at the January, 2012 meeting.

LL Baseball discussions: R. Rohan is researching.

OLD BUSINESS:

Field Work Update: The equipment boxes are being picked up and then painted at $150 per box.  Volunteers are needed on Monday and Tuesday to assist in pick-up of boxes. See John Frey for info. Bleachers should be painted by end of spring.  A total of 150 tons of dirt has been delivered to the WC Complex and Wunch Park.  Currently looking for a trax machine to assist with spreading the dirt.  The goal is to have all the dirt here by Thanksgiving.  L. Williard mentioned that Millcreek Township is donating trucks and time to pick up the dirt.

Yard Sale update: M. Harris reported that $400 worth of equipment was sold.  The rest of the equipment is to be donated to Haiti and Dominican Republic.

Bathrooms/Kitchen Renovation: M. Harris reported that demo day is scheduled for November 19 at 9 am.  All were asked to assist with the demolition. 

OTHER BUSINESS:

Scout project:  J. Frey suggested dug-out roofs at the WC Complex would be an ideal Eagle Scout project..  MYAA is also need of cement pads for the equipment boxes. 

Lawnmower:  L. Williard presented the Board with info on 2 different mowers.  Gehrlach’s has given quotes as follows;  44” deck, 22 HP Simplicity Broadmower. Lists for $3800.  Gehrlach’s would sell to MYAA for $2800. Secondly: 54” deck, 27 HP Simplicity Prestige.  The Presitige would be durable for dragging. Lists at $7300.  Gehrlach’s would sell for $5400.  After discussion, B. Upperman made a motion to purchase the Prestige mower at $5400.  R. Posten seconded the motion.  The motion passed.

Submitted by:

C. Calhoun

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